Accounting Manager & Executive Assistant Job at Rule Supplements, Early, TX

Y1hENWJKL3NkV1dMZjNIOFF6WnhWNUpsNUE9PQ==
  • Rule Supplements
  • Early, TX

Job Description

Job Description

Job Description

Overview
Accounting Manager & Executive Assistant (QuickBooks Online / E-Commerce)

Company Overview

Rule Supplements and Rule Sheep are fast-growing, founder-led companies operating in e-commerce, wholesale, agriculture, advanced reproductive technologies, and livestock sectors scaling toward $10M+ revenue. Our brands are built on performance, presentation, discipline, and long-term thinking — chess, not checkers.

We’re looking for a highly organized, trustworthy, detail-driven professional to take full ownership of our QuickBooks Online accounting systems while also serving as an Executive Assistant to the owner for full office management.

Position Summary

This role combines hands-on accounting leadership with executive support. You will manage daily accounting operations across multiple entities and platforms, ensure clean books, accurate reporting, and smooth integrations — while also supporting the owner with scheduling, coordination, and administrative tasks, vendor supply ordering, purchase orders and tracking logistics.

Core Accounting Responsibilities

QuickBooks Online Ownership

  • Own and maintain QuickBooks Online for:
  • Rule Supplements
  • Rule Sheep
  • Chart of accounts setup and maintenance
  • Monthly close, reconciliations, and financial accuracy

Integrations & Platforms

Manage and reconcile integrations from:

  • Shopify
  • Stripe
  • MyWorks
  • Credit cards & bank feeds
  • Troubleshoot sync issues and ensure accurate data flow

Financial Operations

  • Accounts payable & receivable
  • Ordering and management of Inventory
  • Invoicing (wholesale & intercompany)
  • Expense categorization and cost tracking
  • Payroll coordination thru Quickbooks Online (with CPA/payroll provider)
  • Sales tax tracking and support
  • Prepare clean monthly financials for CPA:
  • P&L
  • Balance Sheet
  • Cash Flow

Reporting & Insights

  • Weekly cash-flow awareness
  • Gross margin tracking (products, channels, reps if applicable)
  • Support budgeting and forecasting as we scale

Executive Assistant Responsibilities

  • Manage owner’s calendar, meetings, and priorities
  • Coordinate calls, vendor orders, contractors, and advisors
  • Organize documents, contracts, and digital files
  • Handle follow-ups and task execution
  • Act as a gatekeeper and force multiplier for the owner’s time

Ideal Candidate Profile

You’re likely a great fit if you:

  • Have 3+ years of QuickBooks Online experience
  • Have worked with e-commerce or multi-entity businesses
  • Understand Shopify + Stripe accounting flows
  • Are proactive, not reactive
  • Can be trusted with sensitive financial and personal information
  • Love clean systems, checklists, and accuracy
  • Communicate clearly and professionally
  • Enjoy working directly with a founder

Required Skills

  • Quickbooks Online (advanced)
  • E-commerce accounting experience
  • Reconciliations & monthly close
  • Strong Excel/Microsoft Package/Hubspot Skill
  • Excellent organization and time management
  • Confidentiality and discretion

Preferred (Nice to Have)

  • MyWorks integration experience
  • Inventory accounting familiarity
  • Agriculture or manufacturing accounting exposure
  • Experience supporting an executive/founder
  • CPA firm or controller background

Position Details

  • Type: Full-time (open to part-time transitioning to full-time)
  • Location: Remote or hybrid (flexible for the right person)
  • Compensation: Competitive, based on experience
  • Growth Opportunity: This role can grow into an Executive Position with Bonus Pay based on performance.

Job Tags

Full time, Part time, For contractors, Work at office, Remote work, Flexible hours,

Similar Jobs

Top Level Promotions

Office Support Assistant Work from Home Job at Top Level Promotions

 ...Work from Home Data Entry & Office Administration Remote Entry-Level Role About the Job We are seeking motivated individuals in Murfreesboro, Tennessee...  ...work-from-home role allows you to gain practical experience supporting businesses while managing digital... 

American Logistics Authority

Freight Dispatcher (Independent Contractor) — $1,800 to $4,500+ Weekly PotentialMiami Job at American Logistics Authority

 ...Freight Dispatcher (Independent Contractor) $1,800 to $4,500+ Weekly Potential Employment Type: 1099 / Independent Contractor Location: Remote (U.S. Based Only) This is a performance-based dispatch role working with owner-operators under their own authority... 

Milbank EyeCare Center

Patient Care Technician Job at Milbank EyeCare Center

 ...EyeCare Center is looking to add an employee to our existing staff in one of the following positions: Greeter/Receptionist Patient Care Technician Ophthalmic Technician Optician You will find that Milbank is a great town to settle into. Come join us! A... 

Salesforce

Remote Strategic Technical Architect AI Marketing Cloud (Washington) Job at Salesforce

 ...leading cloud computing company seeks a Technical Architect to drive customer success through innovative marketing solutions. This remote position requires expertise in digital marketing, data integration, and Salesforce configuration. The ideal candidate will have over 5... 

Seeds Renewables

Director of Community Engagement (Data Centers) Director of Community Engagement (Data Centers)[...] (San Francisco) Job at Seeds Renewables

Director of Community Engagement (Data Centers)4 days ago Job Description Do you want to work with high caliber professionals in a dynamic and growing company? Are you entrepreneurial, hard-working, and collegial? Join us at SB Energy, a leading company backed ...